Operations
Solutions
The business processes every organisation needs but no off-the-shelf product handles well. Replace the spreadsheets, email chains, and manual workarounds your operations teams rely on - with systems that actually fit how you work.
The systems that fall through the cracks
Every organisation has processes that live in spreadsheets, shared inboxes, or someone's head - client onboarding checklists, procurement approvals, asset tracking, change requests. They're too specific for off-the-shelf tools and never important enough to get a dev team. xMS is built for exactly these gaps.
Who buys this
Operations managers, team leads, and department heads tired of running critical processes from spreadsheets. Procurement, HR, finance, facilities, IT, and field-services teams.
What it replaces
Shared spreadsheets, email approval chains, manual onboarding checklists, scattered asset registers - the dozens of small workarounds that quietly run your operations.
Three customisable operations workflows
Client Onboarding
Streamline new client intake from first contact to fully activated portal access.
- Configurable intake forms
- Document collection & verification
- KYC / AML checks
- Approval workflows
- Automated welcome communications
- Client portal provisioning
Approvals & Workflows
Multi-stage approval chains for any process. Route, escalate, and track everything.
- Configurable approval chains
- Per-step reviewer assignment and status routing
- Delegation & escalation rules
- Deadline tracking
- Mobile approvals
- Full audit trail
Asset & Equipment Register
Track physical and digital assets across your organisation, from acquisition to end-of-life.
- Asset cataloguing
- Location & assignment tracking
- Maintenance scheduling
- Depreciation tracking
- Disposal workflows
- QR code / barcode support